Event Terms and Conditions

By purchasing a ticket you agree to the following
Effective Date: 11 December 2025

Tickets are non-transferable and valid only for the named attendee.
Photo ID may be required for entry.
ASPC reserves the right to refuse admission or remove any attendee for breach of these terms or disruptive behaviour, without refund.

Refunds apply to the ticket price only (excluding any processing fees):
- 100% refund if cancelled up to 1 month before the event start date.
- 50% refund if cancelled up to 2 weeks before the event start date.
- No refund thereafter.
No-shows are not eligible for refunds.
Refunds will be made to the original payment method.

Day Ticket (Friday or Saturday): Grants access to sessions on the specified day only. Does not include gala dinner.
Two-Day Ticket: Grants access to all sessions on both days. Does not include gala dinner unless purchased separately.
Gala Dinner Ticket: Covers the evening dinner and entertainment only. Must be purchased in addition to a day or two-day ticket.
Membership Discounts: Only available to full ASPC Doctor Members as specified at checkout. All other memberships (e.g., Trainees, Affiliate Members) are not eligible for discounts.
Early Bird Discounts: Apply automatically until the published deadline. After this date, standard pricing applies.
Discount Codes: It is the ticket purchaser’s responsibility to apply any valid discount codes at the time of purchase. Codes cannot be added or applied after payment is completed.
Accommodation is not included in the ticket price.

Programme, speakers, and timings may change without notice.
If ASPC cancels the event, liability is limited to a full ticket refund. ASPC is not responsible for travel, accommodation, or other costs.

Photography and video recording may occur during the event.
By attending, you consent to your image and/or voice being used in ASPC materials, websites, and social media without further notice or compensation.
If you wish to be excluded from photographs and/or videos, please speak to the registration staff upon arrival

ASPC promotes a respectful and inclusive environment. Harassment or abusive behaviour will result in removal without refund.

Attendees may not record sessions or redistribute event materials without prior written consent.

Personal data is processed for ticketing and event administration in accordance with UK data protection laws. See our Privacy Policy for details.
We may share information with third parties such as the venue for dietary or special access requirements and your finance department for invoicing.
If required, we will also share your attendance with the relevant CPD authority.
Your name, organisation/hospital and/or geographical location will appear on your name badge. These details are taken from those that you input into the registration form when registering for the event.
Where you provide us with personal information about someone else: If you register another person as a delegate, you should only do so if you have their consent.

ASPC is not liable for delays or cancellations caused by circumstances beyond its control (e.g., severe weather, strikes, public health emergencies).